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We have another busy season planned for all members – and I welcome back all returning members, with a special welcome to our new members. I am pleased to announce that registration is now open for many programs. You will notice some administrative and fee changes which are described below.
With registration now open for our Learn to Ski (4-12), Adventure (11-18) and Adult programs, the 2013-14 cross-country ski season is here. The club also has a full range of regular and some newevents for this fall and winter. An events calendar confirming all dates will be available to members very soon.
The club’s bi-weekly Racing Rabbits (9-12) fall program has now started and next month, Nakkertok’s pre-season Bunnyrabbit and Jackrabbit program, Mud Monsters, for kids 4-12 begins at Nakkertok South. This is a great program for children and uses games and activities to promote ski technique and fitness prior to the start of the Jackrabbit lessons in January.
Our Club Administrator, Francois Blain is always available to assist you with registration or to answer your questions. Please contact our Board members and the program contacts for additional information.
NEW: CAPITAL FUND AND CAPITAL LEVY
Nakkertok held a Special Meeting of Members on September 7, 2013 and the membership approved the establishment of a Capital Fund and an annual Capital Levy. As approved by resolution, the Capital Fund “will fund investments in, or replacement of, infrastructure, equipment and related projects as approved by the Board, and by the members when so required. An appropriate governance structure shall be established by the Board for the Capital Fund by the end of the current fiscal year”. The Minutes of the meeting are being prepared and will be available to all members. In addition, the club’s bylaws are being updated in accordance with the new Canada Not-For-Profit Act. This will allow members to vote by proxy.
Nakkertok provides its own infrastructure and grooming equipment, providing members with the best trail conditions and facilities anywhere. Replacement of the Pisten Bully groomer at South and the new cabin and grooming equipment at Nakkertok North last year are the type of infrastructure investments that will be funded through a Capital Fund.
As the club does not generate sufficient net operating income to fund all these investments and replacements, the Capital Fund shall be funded by both club fund raising initiatives and the Capital Levy or fee to members. This is an established practice in a variety of clubs across Canada that use privately owned lands, infrastructure and equipment.
The membership also approved that a “Capital Levy shall be paid, as a condition of membership, by all Individual and Family members”. The levy shall be paid by the applicable member categories for 3 membership seasons, starting with this season. The “Capital Levy amount for fiscal year 2013-2014 shall not exceed the sum of $50 per Individual (to a maximum of $100 per family) and $100 per Family membership”. A sole parent Family membership shall pay a levy of $50. Complete details about the Capital Fund and Levy were provided to all members in the August and September emails and will be re-posted on our website. Please contact or speak with me if you have any specific questions.
The levy amount for this season will be tax (HST) inclusive (example: the net amount to the club is $43.50 for an Individual membership paying the $50 Levy). All members who have already registered for 2013-14 will receive an email and invoice for the applicable levy amount.
REGISTRATION IS NOW OPEN
The links to registration on Zone4 are:
Over the summer, our Club Administrator has worked with Zone4 to make a number of improvements to simplify the registration page and process. The Annual membership and program fees were approved by the membership in April, and in addition to these fees, members will also have the levy fee added to their “cart” if in the Individual or Family categories.
Membership and most program fees have been increased by the amount of the year to year change in the Consumer Price Index. All Racing program fees were increased this year by a minimum of $50 per program. Nakkertok is committed to making its programs accessible to all. Should the membership, program and levy fees represent a barrier to your continued participation in the club, please contact the Nakkertok Administrator.
WHAT IS NEW IN REGISTRATION
Nakkertok’s many programs and events are totally dependent on the volunteer efforts of its members. Our buildings, our events, our trails, and our programs all depend on a committed volunteer base. A new Volunteer Commitment page has been established which outlines both the member expectations and the volunteer opportunities that are available. Please take a moment to review this page and learn about the many positions that we need to fill. This year, the Board is especially looking for individuals who can help with member and public communications, and members who have experience with sales, fundraising, marketing and proposal writing. The registration form has been redesigned to provide members with an opportunity to indicate their interest(s) and expertise.
Our Learn to Ski program has kicked off fundraising for this season with the sale of “Authentic Nakkertok Emerald Green Hoodies”. You will have the option to purchase one of these great looking hoodies for yourself and family members during the registration process. The Hoodies will be available for members before Xmas. Our Racing and Nakkertok North committees also have some special fundraising events planned this fall – stay tuned for more details!
Many members have asked how they can donate additional monies to the club. Nakkertok welcomes any donation(s) that members can make and is developing a recognition program to honor all of our founders, contributors and sponsors. An additional donation to Nakkertok may be made during the registration process.
On the donation section of the Zone4 registration page, we also provide you with the instructions and link if you wish to make your donation to Cross Country Canada and obtain a charitable receipt. Nakkertok will receive a net sum of the donation back from CCC based on the agreement between CCC and Nakkertok which is in place to satisfy the requirements of CRA.
This year, all payments are made by credit card. With over 1,400 memberships to process, Zone4 remains the most cost efficient method for Nakkertok to administer our registration process and to coordinate the information that is required by CCC, CCO and SFQ.
The registration process allows members the option to pay the full amount, or to pay in 3 installments. During the check-out process, you will have this option. If you choose the installment option, the first payment (current date) will include 1/3 of the total purchases plus the full cost of the CCO/SFQ licenses and of your donations. The second payment date is November 1 (1/3 of the total purchases) and the third installment is due December 1. All payments will be charged to the credit card number provided during the payment process.
We all look forward to another great season of skiing at Nakkertok and hope to see you soon at one of the upcoming events this fall.
Nakkertok President, on behalf of the Nakkertok Board of Directors
We still have a few details to iron out.
Enter the Easterns’ Logo Contest and Win a free registration to Easterns 2014!
Hello Nakkertok skiers! If you have a talent in drawing and design, the Canadian Easterns Championships Organizing Committee (CECOC) invites you to submit a logo/sketch which will serve as the visual identity for this year’s Easterns and for the event in future years.
The prize for the winning logo, as chosen by the CECOC, is a free Eastern’s 3-day event registration for the artist plus the bragging rights! The Haywood NORAM Eastern Canadian Championships will be held again at Nakkertok South from January 31 to February 2, 2014. The website is at: www.cecski.ca
The CECOC is an independent organization composed of volunteers belonging to the various Outaouais and Ottawa ski clubs. The CECOC wants to have a visual identity for the CECOC organization and for the event itself which will differentiate the CECOC from the ski clubs and the host site.
Items to communicate through the logo design may include:
- Cross-country Ski Racing
- Connection between all the ski clubs (Carleton, Chelsea Nordiq, Club Skinouk, Kanata Nordic, Nakkertok, XC Ottawa etc.)
- Outaouais/Ottawa Region
- National Event
- Snow Sport
The logo will be used on the event website and other event related material.
The CECOC can provide on request any further information that might be helpful to design and produce the sketch. Please contact Pierre Millette at firstname.lastname@example.org for more information.
The sketch should be submitted in black & white in electronic format using a .jpg extension and the resolution should be high. The deadline is Saturday September 21, 2013 at 5 p.m. The sketch should be sent to: email@example.com
By entering this logo contest, all participants agree to provide the CECOC with a royalty free right to use the logo as the CECOC sees fit, in the event that their logo is chosen as the winner.
The Canadian Easterns Championships Organizing Committee