Dear Club members,

We would like to share some important policy information with you. 

As you know, a safe environment for athletes, coaches, and club volunteers is a top priority in our club and sport community. Having robust policies in place creates an environment for each of us to feel success regardless of our goals in cross country skiing.

To that end our club as required by XCSO and Nordiq Canada in order to maintain our affiliation has adopted the Nordiq Canada/XSCO Safe Sport policy suite effective November 1, 2023. This policy suite does have some significant action items attached to it, particularly for race licensed athletes, coaches and key volunteers. The club’s board of directors is working diligently towards implementing them. 

If you are an individual identified as requiring specific training and/or screening in these policies, your programs Safe Sport Lead will be in contact with you directly with more specific Information about the screening requirements and screening process.

These are the steps we have taken to date:

  1. The club’s SafeSport policies are available for club members to read on the governance and policies section of the website 
  2. The Board of Directors has completed the required training and appointed a SafeSport Officer.
  3. The club is now actively working towards compliance with the policies, with particular attention to the Screening Policy for the rest of its volunteers, staff, and athletes, where applicable. 

These are the screening requirements Nakkertok Coaches and volunteers. For more detailed information please see Annex 1 to this letter. 

Role Rule of 2 Safe Sport MED1 Additional Screening
Racing Program Volunteer Coach – Adult Yes Yes Yes VSC3
Racing Program Volunteer Coach – Minor Yes Yes No No
Racing Program Part-Time Paid Coach – Adult Yes Yes Yes VSC
Racing Program Part-Time Paid Coach – Minor Yes Yes Yes No
Adventure Program Volunteer Lead Coach – Adult Yes Yes Yes VSC
Adventure Program Volunteer Assistant Coach – Adult Yes Yes No2 VSC
Adventure Program Volunteer Coach – Minor Yes Yes No No
LTS Program Volunteer Lead Coach Yes Yes Yes VSC
LTS Program Volunteer Assistant Coach Yes Yes No2 VSC
LTS Program Part-Time Paid Coach – Minor Yes Yes Yes No
Parent participating in overnight activity Yes Yes No VSC
Parent participating in regular activities No No No No

Notes: 1 – MED:  Making Ethical Decisions Online Evaluation 

2 – “Yes” from the 2024-2025 season onwards

3 – VSC:  Vulnerable Sector Check

As a club, we are committed to these policies. We know that safe sport policies add an extra layer of training and administrative work. However, they are crucial if we are serious about creating an environment where everyone feels welcome and safe. These policies protect athletes, coaches and volunteers, they ensure compliance, prevent liability, enhance the club’s reputation, and foster a positive culture, which in turn ensures the long-term sustainability of our club. The benefits of having these policies in place far outweigh the additional effort required to implement and maintain them.

We know this puts an additional burden on our volunteers, and we do thank you in advance for your commitment to creating an environment where each of us can achieve our goals.

Please feel free to reach out to me, or any of our board members with questions or comments.

Regards, 

 

Nicholas Vipond
Vice President and Chair of Safe Sport Committee
Nakkertok Board of Directors
vicepresident@nakkertok.ca

*Please note that the policies are currently being translated and will be posted as soon as we receive the translated versions. 

ANNEX 1. Detailed Screening Requirements:

Risk Level Roles Nakkertok Roles Training Required Screening Timing
Level 1
Low Risk
Nordiq Canada Race License holders, excluding Associate Race License and Development License holder Applies to most (if not all) U16 and older Race Program athletes · CAC Safe Sport training, and
· CAC Understanding the Rule of Two eLearning Module*Parents of minor athletes are highly encouraged to take this training.
Participate in training, orientation, and monitoring as determined by the organization Within 30 days of applying for the Nordiq Canada Race License
Level 2 Medium Risk a) Anyone other than athletes and minors traveling overnight with a team

b) Athlete support personnel (e.g.., wax technicians, integrated support team)

c) Non-coach contractors, employees and managers with direct athlete contact

d) Directors and officers (e.g., Board members)

e) Jury members and major officials at race events)

f) Nordiq Canada Licensed Coaches who are not identified under Level 3 High Risk

A-E) Paid Staff (excluding full-time coaches), Board Members, LTS and Adventure Program Assistant Coaches and trip volunteers.

F) Part time paid and  volunteer Racing Program Coaches and LTS and Adventure Program Lead coaches.

Required for a) to e):

· CAC Safe Sport training, and

· CAC Understanding the Rule of Two eLearning Module

Required f) coaches:

· CAC Safe Sport training, and

· CAC Understanding the Rule of Two eLearning Module, and

· Making Ethical Decisions (MED) Online Evaluation

· Level 1 Requirements

· Complete and provide a VSC

· Provide a driver’s abstract, if requested

The earlier of:

· Prior to their first formal activity in their season

· Prior to any unsupervised contact with an Athlete

· For those without direct athlete contact, within four weeks of starting the role

Level 3

High Risk

a) Full Time Coaches

b) Coaches who travel with Athletes

c) Coaches who could be alone with Athletes

Paid full-time coaches Required:

· CAC Safe Sport training, and

· CAC Understanding the Rule of Two eLearning Module, and

· Make Ethical Decisions (MED) Online Evaluation

· Level 2 Requirements

· Provide a VSC

· A letter of character reference from someone without conflict

The earlier of:

· Prior to their first formal activity in their season

· Prior to any unsupervised contact with an Athlete